Stages of Fleet Manegment
Fleet Management Specialists pride ourselves in being a leading outsourcing fleet management company.
Beginning Stages
At Fleet Management Specialists, we pride ourselves on being a leading outsourcing fleet management company. Our robust and strategic processes enable us to deliver our services to the highest standards.
Online Fleet Assessment
After close examination, we will begin to understand the current position of your entire fleet, giving us an insight into how we can deliver the best service possible. When the correct package is selected, we aim to compose a quote that is both cost effective and right for the purpose of your fleet.
Contract Signing
A contract is drawn up; outlining all the necessary details of our proposed service and all other legal and required information is included.
Fleet Champion
In order to communicate in the most effective and efficient way possible, we advise you to select a member of staff who we call your ‘fleet champion’. This individual will be the first point of call for direct communication. Once you receive your service data information – integration form, he/she must be stated in this.
Service Data Information - Integration
key fleet data and all the necessary information such as main stakeholder contacts, driver details are exchanged to begin to construct and integrate your fleet family. We will request to be a power of atterny so we can make this happen by liaising with all parties involved with your fleet.
With the information provided, we begin to piece together a snapshot of your entire fleet.
Direct Actioning
When we have all the relevant information and data, we begin to take action on your fleet depending on your chosen services. This may be equipping your drivers with the technology to report defects and perform vehicle walk around checks, arranging for our technical team to install cameras and trackers, or maybe booking-in services and maintenance procedures.
Company Fleet Report
Once we begin to understand and gain insight into the autonomy of your fleet, we aim to compile your organisation’s first fleet report (FR). FRs are crucial in mirroring back the activity and information of your entire fleet. The report will state some of the following key facts:
- Current vehicles active
- Inactive vehicles
- Vehicle lease terms
- New vehicles active
- Each vehicle’s defects
- Maintenance and repairs
- Accidents
- Breakdowns
- Driver behaviour analysis (speeding, penalty points, fines etc.)
- Insurance-related issues
- Fleet direct financial information
And much more
This is just a small sample of what an FR provides; this then gives businesses a full picture of their fleet and a 360-degree insight into what is actually going on.
Please note: a fleet report is a detailed, encrypted document for informative purposes. Each fleet report differs due to the needs and activity of both fleet and drivers. This document is sent out to the appointed fleet champion or HR personal.